Learning to delegate can be difficult. Many people don’t want to appear as though they can’t handle everything. But, obviously, not everyone can handle everything all the time. And why should you forego sleep when someone else is available to take some of the load?
If you’re not sure just quite how to delegate, here are some dos and don’ts to keep in mind.
Do think carefully about which task to delegate
You don’t want to delegate something extremely difficult to someone who has very little experience in that area. Even if it’s something you’d rather not do. Rather hand over a few easier tasks than one big one that you’re more qualified to do.
Don’t delegate to someone who doesn’t have capacity
First check and see how busy the other person is before you give them the task. They may be just as busy as you. You can’t always expect people to say no if they can’t handle it because they may not want to seem unwilling or they want to impress you.
Do give the task to the best person for the job
Don’t just think about who can do the task, consider who will complete the task the best. You still want the job to be done well. At the end of the day, your boss and the client still expects quality work and it was originally tasked to you. Try to delegate to someone who has the required skillset and is willing to work hard.
Don’t leave it until the last minute
Respect the person you’re delegating to and give them the task well before the deadline. If you ignore it until the last minute and then hand it over, you’re passing on a lot of stress. Of course, there will be times when you have to do this because something urgent has come up. But if you can plan ahead, do so.
Do give a proper brief
There are few things worse than someone handing over a task with absolutely no direction. Don’t be that guy. Instead, gief the person a detailed brief explaining what needs to get done, what the process is and when it needs to be done by.
Even if you’ve given a detailed brief, the person may still have some questions. Since you were the person originally assigned to the task, you should be the one to answer. Let them know you’re available and if you aren’t, then tell them who to speak to.